Our Privacy Policy
Your privacy and data security are fundamental to our platform. This Privacy Policy explains how AI-Intervue (“we”, “our”, “us”) collects, uses, processes, and protects personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
Last Updated on March, 28, 2026
Data Controller and Data Processor Roles
Where our platform is used for recruitment purposes:
The employer using AI-Intervue is the Data Controller.
AI-Intervue acts as a Data Processor, processing personal data on behalf of the employer.
For website visitors and employer account holders, AI-Intervue may act as a Data Controller.
If you are a candidate, you may also contact the employer who invited you to interview regarding your personal data.
Personal Data We Process
We process only data necessary to provide our services.
This may include:
General Platform Data
Name
Email address
Contact details
Account login credentials
IP address and device information
Usage and session metadata
Candidate Recruitment Data
Where the platform is used for hiring purposes, we may process:
CV or resume information
Employment history and qualifications
Application responses
Video recordings
Audio recordings
Interview transcripts
Structured interview responses
AI-generated summaries and scoring outputs
Technical session data (timestamps, browser type, connection data)
As part of our services, interviews are conducted using video and audio recording. Prior to the start of any interview, candidates are required to provide explicit consent to such recording. If consent is not provided, the interview will not proceed.
We do not intentionally collect special category data unless voluntarily disclosed during the interview process.
Lawful Basis for Processing
We process personal data under the following lawful bases:
Consent: for video and audio recording, and for AI-based analysis of interview responses
Legitimate interests: for enabling employers to evaluate candidates in a structured and efficient manner
Performance of a contract: where applicable for providing our services to employers
Compliance with legal obligations
Candidates will be asked to provide explicit consent prior to any recording or AI-based processing. Participation in an interview is voluntary, and candidates may decline to proceed.
AI and Large Language Model Processing
Our platform uses AI-assisted technologies, including large language models (LLMs) and related machine learning systems, to:
Structure interview questions
Generate interview transcripts
Provide decision-support scoring
Assist employers in reviewing applications
Important:
AI outputs are decision-support only.
Final hiring decisions are made by the employer.
No employment decision is made solely through automated processing.
Candidates may request human review of their application.
Where AI services are provided by third-party technology providers, such providers process data strictly under contractual data processing agreements and in accordance with UK and GDPR requirements.
Candidates are informed of AI processing and must provide explicit consent prior to participation.
Where third-party AI providers are used, such providers act as data processors under contractual agreements and are not permitted to use personal data for their own purposes, including model training, except where strictly necessary to deliver the service.
How We Use Personal Data
We use personal data to:
Facilitate structured video interviews
Enable employers to review candidates
Generate AI-assisted insights
Maintain platform security
Prevent fraud or misuse
Improve platform functionality
Comply with legal obligations
We do not sell personal data or use it for advertising purposes.
Third-Party Processors
To operate our platform, we may engage third-party service providers, including:
Cloud hosting providers
AI and language model providers
Video and audio processing services
Infrastructure and security providers
Analytics and performance monitoring providers
These providers act as Data Processors under contractual agreements and are required to:
Process data only on our instructions
Maintain confidentiality
Implement appropriate security measures
Comply with UK GDPR
We do not permit third parties to use candidate data for their own commercial purposes.
International Data Transfers
Personal data may be processed or stored outside the United Kingdom.
Where this occurs, we implement appropriate safeguards, including:
UK-approved Standard Contractual Clauses (SCCs)
Adequacy decisions
Contractual data protection safeguards
We ensure international transfers maintain an equivalent level of data protection.
Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes outlined in this policy.
For candidate recruitment data:
Data is retained during the recruitment process; and
By default, retained for no longer than 90 days after interview completion, unless a longer period is required by the employer or applicable law
Employers, as Data Controllers, may define shorter or longer retention periods; however, all retention must remain proportionate and limited to what is necessary.
Data is securely deleted or anonymised once no longer required.
Security Measures
We implement appropriate technical and organisational measures, including:
Encryption in transit and at rest
Role-based access controls
Secure cloud infrastructure
Audit logging and monitoring
Restricted internal access
While we apply robust safeguards, no system can guarantee absolute security.
Data Subject Rights
Under applicable data protection laws, individuals have the right to:
Access their personal data
Request correction
Request deletion
Restrict or object to processing
Request data portability
Request human review of AI-assisted evaluations
Where AI-Intervue acts as a Data Processor, requests should be directed to the employer (Data Controller).
Individuals may also contact us at hello@ai-intervue.com, and we will assist in forwarding or handling the request as appropriate.
Cookies
We use cookies and similar technologies to:
Maintain essential platform functionality
Improve security
Analyse usage patterns
You may adjust browser settings to manage cookies.
Reasonable Adjustments
If you require reasonable adjustments during an interview due to disability or accessibility needs, you should contact the employer prior to participation.
Changes to this Privacy Policy
We reserve the right to update or change this Privacy Policy at any time. Any changes will be posted on this page, and the effective date will be updated accordingly. We encourage you to review this Privacy Policy periodically for any updates.
Contact Us
If you have any questions or concerns about our Privacy Policy or the handling of your personal information, please contact us at hello@ai-intervue.com